PRO (WA): Using Non-Cannabis Items in a Production Run

Updated 1 week ago by Cultivera Team

Creating a Bill of Materials and Production Run Including a Non-Cannabis Item

This article will walk you through the process of creating a Bill of Materials and Production Run to track the use of non-cannabis inventory in Cultivera Pro.

Keep in mind this workflow only pertains to using non-cannabis items in production runs. Non-Cannabis Inventory does not track the Cost of Goods Sold.

The Inventory Management > Production page gives you the ability to create production runs for converting one inventory type into another. Examples include packaging bulk flower into pre-packed units or converting trim, flower, or oil into concentrates, edibles, or other products.

You can now include Non-Cannabis inventory types as inputs for production runs to keep track of any non-cannabis inventory used in the production of your products.

A Bill of Materials is a “recipe” for the product you are producing. It stores the input and output inventory types you’re converting and can be used for multiple production runs or conversions.

Creating A New Non-Cannabis Bill Of Materials

Follow these steps to create a new Bill of Materials (BOM) that includes non-cannabis inventory types.

1. Navigate to Production > Setup - Bill of Materials.
2. Select the “Create Bill of Material” button on the top left.
3. Select the intended Bill of Material Type ("By Inventory Type" or "By Exact Products").
   1. By Inventory Type - this is the recommended workflow that covers every product that shares the chosen inventory type
   2. By Exact Products - this setup is specific to products only (not inventory type). This requires a new BoM for every product you make this way.

   

   1. Once the intended Bill of Materials setup type has been selected, select "Continue".
   2. Enter a name for the Bill of Materials that describes what is being processed (such as Flower Lot > Prerolls).
   3. Select an output inventory type for the conversion process.
   4. Select the input product type(s) from the dropdown menu. You can add as many inputs as you need by clicking “+ Add More Input” (this also includes multiple non-cannabis inputs for different non-cannabis products).

      

      It’s a good idea to remove any empty fields that are not in use by clicking the "remove" link.
   5. Once you have configured the required fields, click “Create Bill of Materials” and your new Bill of Materials will be accessible from the Inventory Management > Production page.

      

New Non-Cannabis Production Runs

Create a Production Run that includes Non-Cannabis inputs by following these steps:

1. Navigate to Production > Bill of Materials and click the “+ New Production” button next to the Bill of Materials that you want to use.
2. The New Production Run screen is where you’ll enter the intended output product and input product(s) you’re working with.

   

3. When you are finished adding the output and input products, click “Create Production Run”.
4. From the Production Run Details screen, add the conversion input allocation(s) and yield for the run.
   These entries are typically made after the physical processing or packaging has taken place, so you'll already know exactly what amount was allocated and what the final yield was.

   

• The first data entry field is “Derivative Quantity/Yield”. Enter the yield by inputting either the weight or the number of units you converted, accounting for any waste, as needed.
• Choose whether the new product will require QA testing based on the laws in your area. Typically, a product will require testing if it changes physical form, such as converting flower to concentrate.
• If you are repackaging something that has already been tested, selecting “No Material Change Requiring additional QA testing” will allow the test results to carry over from the source package, also known as the “QA Parent". Example: converting a tested flower lot to packaged flower.
• Using the dropdown menu on the left, select the Room where the inventory will be stored after the conversion is complete. The Planned Production Date is optional, but can be useful if you plan on allocating material to a run you’ll do in the future.
• Selecting 'Mark New Batches as Medically Compliant' will mark the new output batch as 'DOH Compliant'.
• On the bottom section of the screen, enter your Conversion Input(s), which are the source batches you’re using for the production run. Verify the correct inventory item description is visible and click “Allocate Inventories” to select which batch to use. Enter the number of grams or units being converted from the original batch, then click “Add Selected” to allocate the weight.
  Tip: If the entire batch is being used for the conversion, you can select the full amount of the batch by clicking the green plus sign, then choose “Add Selected”.

  

1. To automatically make the finished production batch available in inventory, select the "Make new batches available" checkbox, then click “Finalize Production Run” to complete the process.

Often batches aren't made available until after testing has been added, so if you don’t select the checkbox, you’ll be able to navigate to Inventory Management > Batches to make the new batch available.

Once the Production Run is complete, you’ll see a confirmation screen, and the new barcode ID assigned to the new batch will show in the Conversion Summary section.

Use the "Generate Inventory Label" button at the upper left of the screen to create an inventory label for the completed batch so it can be tracked in your facility.

Details about the production run can be found on the “Runs - Active & History” tab at the upper right of the main Productions page. This is where you can generate inventory labels for output products and do “re-runs” of any previous production runs using the “Re-Run” button on the right.

The new Batch can be found on the Inventory Management > Batches page.

If you have any questions about this or any other workflow in Cultivera PRO, please email support@cultivera.com.

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