PRO (WA): Creating QA Samples & Manifesting to Testing Lab

Updated 5 days ago by Cultivera Team

Creating & Sending QA Samples (WA)

In this article, we will go over how to create QA samples and send them to your chosen lab using Cultivera Pro. This guide is intended for WA-state clients or "Standalone' environments (not connected to a state traceability system, such as Metrc).

Creating QA Samples

1. Navigate to the Inventory Management > Batches page.
2. Search for the batch/batches you want to send off for QA by filtering for Flower, Flower Lot, Hash, etc. using the filter options at the top.
3. Right-click on the line item and select “Create QA Sample” from the list.
   1. Select "Mandatory" for full-scope testing (such as potency, heavy metals, DOH, etc)
   2. Select "Non-Mandatory" for other testing, such as potency-only testing
      If you are unsure which testing type to select, please reach out to the LCB, your state compliance office, or QA testing facility to confirm those details.

      

4. A pop-up will appear where you can enter/select the intended testing lab and sample weight to send. You can find the lab you want to use by typing in the lab name for options to appear. Once you select the "Create Mandatory Sample" button, the sample amount will be taken from the parent lot and allocated for QA testing.

   

A flask icon will appear for the given testing lot line item on the Batches page. Clicking on that icon will take you to the details for the sample created.

All QA samples can be found on the Inventory Management > QA Samples page.

Manifesting QA Samples

1. On the QA Samples page, you can create a manifest for a single sample by clicking the icon on the right.

   

2. If you need to create multiple samples to send to the lab, simply create all the samples you need in Batches, and click on the “QA Samples” tab. The newly created samples will be at the top of the list.
3. Multiple QA samples can be manifested to the same lab from the QA Sample page. If you wish to send samples to different labs, use the Manifest icon on each line item to create separate/individual manifests.
4. Select the samples intended to be manifested using the checkboxes, then click Manifest Selected.

   

5. Enter the intended manifest delivery details (transport method, departure/arrival date and time, and driver details):

   

6. Select "Save & Manifest". Enter the origin/destination emails and phone numbers, then select "Confirm and Manifest".

   

7. To generate a JSON link for the transfer, navigate to the QA Sample > Manifest tab, then click on the Manifest TSID to access the Manifest details.

   

8. From the Manifest details page, click on the 'View Manifest Information' link at the top right corner.

   

9. From here, select the 'Generate WCIA Transfer Data Link' to generate the JSON link.

   

1. Once the manifest has been created and the JSON link has been generated, you can "release" the Manifests by clicking the 'Release' button from the QA Samples > Manifest tab.

   

Congratulations! You have successfully created & sent QA samples for testing! 

If you have any questions, please don’t hesitate to reach out to our support team at support@cultivera.com to clear anything up.

How did we do?